Terms & Conditions

 

 

Expeditions To The Americas

 

Terms

 

Land Cost

Our expedition fees are calculated on the basis of land cost.

Land cost includes: professional U.S. and local guides, porters and pack animals, in-country ground and air transportation, all overnight accommodations, all scheduled meals, permits, group climbing equipment (ropes, rock, snow and ice protection, etc.), group camping equipment (tents, stoves, fuel, cooking pots, first aid kits, etc.).

Land cost does not include: international roundtrip airfare, personal climbing and camping equipment (consult the Personal Equipment Checklist for your expedition), trip cancellation insurance, medical or evacuation insurance, excess baggage fees or airport taxes, expenses incurred as a result of inclement weather or other conditions of nature, government action, illness, flight delays, or any other delays beyond the control of Expedition-Logistics, including unscheduled hotel nights and meals, incidental personal expenses (phone calls, laundry, room service, etc.), alcoholic beverages, or gratuities to guides, porters and staff.

 

Fee Payment Schedule

At the time of booking – $700 deposit (includes $300 non-refundable administrative fee; if booking less than 120 days from date of departure, an additional $1000 is due at this time; if less than 90 days, full payment is due with application)

120 days from *date of departure – additional $1000

90 days from date of departure – balance of expedition fee

*For planning purposes, date of departure is defined as Day 1 of the expedition’s published itinerary.

 

Cancellation and Refund Policy

We understand how difficult and disappointing it can be for you have to cancel your participation in an expedition for which you have trained and planned for so long. We ask you to understand that due to the nature of planning mountaineering expeditions to foreign countries, and the high up-front costs involved, we incur significant expenses in the months prior to an expedition’s date of departure. For this reason we adhere to a strict refund policy and strongly recommend you purchase trip cancellation insurance to protect your investment.

All cancellation requests must be sent to cancel@expedition-logistics.com and will be processed as of the date received as follows:

More than 120 days from date of departure – full refund (minus administrative fee)

120 to 60 days from date of departure – $700 cancellation fee

59 to 45 days from date of departure – 50% of expedition fee

Less than 45 days from date of departure – no refund

In the event your balance is not received by the 90-day deadline as set forth in the fee payment schedule, we must regrettably assume you are unable to participate and reserve the right to resell your spot on the expedition.

If you find someone to go in your stead, any moneys received from you will be transferred to your replacement. We strongly recommend that you purchase trip cancellation insurance.

Expedition-Logistics reserves the right to cancel an expedition prior to its date of departure for any reason whatsoever. In the event of such a cancellation, Expedition-Logistics will promptly refund all monies collected from team members for that expedition.

 

Change of Itinerary Policy

All requests for changes from one itinerary to another must be sent to change@expedition-logistics.com and must be accompanied by a new Online Application Package.

A $75 fee will be applied to all changes of itinerary

All changes of itinerary will be for credit only and are valid for one year from notification and receipt of new application

 

Trip Cancellation Insurance

An application for trip cancellation insurance will be emailed to you along with the request for final payment of your expedition fee. Your premium payment for trip cancellation insurance is due with your final payment, 90 days before your date of departure.

Please be aware that trip cancellation insurance cannot be purchased after you make your final payment. We strongly recommend you purchase trip cancellation insurance. Learn more about traveler’s insurance and view a list of travel insurance providers.

 

Team Member Responsibility

You will receive an Expedition Information Package via email upon your acceptance on the team. You will be provided with, and be responsible for knowing, all pre-departure information, the in-country meeting location, and securing all proper travel and identification documents, as well as personal clothing and equipment prior to your date of departure.

You are responsible for your personal health and well-being. For reasons of personal and team safety and success, it is mandatory that you arrive for the expedition having undertaken a lengthy program of physical training and in excellent physical condition. You may be required to provide a physician’s release prior to your date of departure.

You are responsible for conforming to basic standards of hygiene so as to minimize the risk of travelers’ diseases, and comporting yourself in a civil and considerate manner towards your fellow team-members and with respect for the customs and courtesies of our host country.

 

Airline Responsibility

The air carrier will not be held responsible for any act, omission or event while you are not onboard the designated aircraft or terminal conveyance. Passenger/Airline contracts stand in effect while you are onboard each particular aircraft. This applies to all carriers.

 

Conditions

Expedition-Logistics, LLC, its owners, officers, directors, employees, agents, associates, affiliated companies and subcontractors, and all other persons or entities acting in any capacity on their behalf (herein after collectively referred to as “Expedition-Logistics”), hereby give notice that they act only as agents for in-country hotels, transportation companies, land operators and suppliers of travel services.

Expedition-Logistics assumes no responsibility or liability in connection with the operation or service of any aircraft, motor vehicle, other conveyance, inn, lodge or hotel which may be used wholly or in part for services to Expedition-Logistics and its clients.

Expedition-Logistics, its operators, airlines and agents will not be responsible for any act, error or omission, nor for any injury, loss accident, delay, inconvenience, irregularity or damage which may be occasioned by any cause whatsoever. This includes acts of nature, civil disturbance, government restrictions, or failure of any means of conveyance to adhere to published schedules.

Prior to your date of departure, Expedition-Logistics reserves the right to substitute leaders, and to change the price of, cancel, or withdraw an expedition for any reason whatsoever. Once in-country, Expedition-Logistics, at the professional discretion of the Lead Guide, reserves the right to alter or omit any part of the itinerary, to substitute accommodations, to change any means of conveyance without notice and without allowance of refund, and with liability for increased cost, if any, borne by the team members. Expedition-Logistics reserves the right to accept or reject any person as a team member at any time.

Expedition-Logistics is not responsible for expenses such as non-refundable airline tickets, visa fees, equipment purchases, etc., incurred by team members in preparation for a trip that is ultimately cancelled, whether or not cancelled by Expedition-Logistics, or for any additional expenses should a team member have departed or returned prior or subsequent to any scheduled expedition date. Expedition-Logistics is not responsible for expenses incurred as a result of any deviation from the itinerary undertaken by choice of the team member.

I understand and am aware that during the expedition in which I will participate through the arrangements of Expedition-Logistics, certain known and unanticipated hazards and risks may arise. The hazards and risks associated with my participation in this mountaineering expedition may include, by way of example and not limitation, the following: The dangers of traveling in remote backcountry areas, including slips and falls on steep or treacherous terrain; falling off the rock, mountain, or into a crevasse; being struck by falling rock or ice, or other object or objects dislodged or being thrown from above; climbing equipment misuse, failure or loss, or misuse, failure or loss of other equipment; inclement or extreme weather conditions or other forces of nature, including avalanche, lightning, flood, landslide, volcanic eruption, or other natural occurrence; the risk of exposure to insect or animal bites; the risk of exposure to high altitude, including cold or heat, hyperthermia, hypothermia, frostbite, acute mountain sickness, or cerebral or pulmonary edema; the dangers of participating in an highly physically strenuous activity; my own physical condition; shortage of food or water supply; the hazards of traveling in politically unstable areas, including the dangers of civil disturbances, terrorism and war; acts or omissions on the part of Expedition-Logistics; travel by motor vehicle, train, boat, ship, aircraft, or other means of conveyance; accidents or illness in remote places without access to medical facilities, transportation, or means of rapid evacuation and assistance; and the very real possibility of serious physical or emotional injury, paralysis, death, or damage to me, to property, or to third parties.

I certify that I am familiar with the known and unanticipated hazards and risks inherent to guided mountaineering expeditions as listed above, and I accept and clearly understand that these hazards and risks may result in personal injury or death to me and/or others.